Executive Assistant

Job Description: 

• We are seeking a highly organized, resourceful, and proactive Executive Assistant to support our executive team. The ideal candidate will be a local resident in Fairfax, Loudoun, or Arlington Counties of Virginia, and capable of managing a wide range of administrative and executive support-related tasks. This position requires occasional local travel to our facility in the Tysons, VA area.

 

Key Responsibilities:

• Executive Support: Provide comprehensive administrative support to the executive team, including managing inbox and calendars, scheduling meetings, coordinating travel, and meeting preparation.

• Communication Management: Process and triage incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely responses and follow-ups.

• Meeting Coordination: Organize and prepare for meetings, including creating detailed backgrounders drafting agenda, taking minutes, and distributing meeting materials.

• Meeting Support: Attend in-person meetings as required, including those in the DC area to take detailed notes and ensure follow-ups are completed.

• Document Preparation: Prepare and edit documents, reports, and presentations with a high degree of accuracy and professionalism.

• Mail Management: Make occasional local trips to our  facility near Tysons, VA to check and manage mail, ensuring all correspondence is handled promptly.

• Project Assistance: Assist with special projects and initiatives as needed, providing research, analysis, and administrative support.

• Personal Executive Support: Provide personal assistance to the executive team as needed, including scheduling appointments and managing personal tasks to ensure smooth daily operations.

• Confidentiality: Maintain a high level of confidentiality and discretion in handling sensitive company information.

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Qualifications:

• Experience: The ideal candidate will have a minimum of 2 years of experience as an Executive Assistant or in a similar administrative role.

• Education: Bachelor’s degree preferred.

• Location: Must be a resident near our Tysons, VA facilities  and willing to travel locally as needed.

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Skills:

• Excellent organizational and time management skills.

• Strong written and verbal communication abilities.

• ​​Reliable and resourceful team player who has the ability to collaborate effectively and support colleagues in achieving company goals.

• Proactive in identifying challenges and opportunities.

• Ability to work independently and prioritize tasks effectively.

• Ability to exercise excellent discernment and professionalism in handling company matters.

• Attention to detail and a high degree of accuracy.

• Strong interpersonal skills and the ability to work collaboratively in a team environment.

• Proficiency in Google Workspace (Gmail, Google Drive) and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

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What We Offer:

• Competitive salary and benefits package.

• Opportunity to work with a dynamic and innovative team in a fast-growing industry.

• Flexible work environment with a blend of remote and occasional on-site responsibilities.

• Professional development opportunities and career growth.

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How to Apply:

• Interested candidates are invited to submit their resume detailing their relevant experience and why they are a good fit for this role. Please send your application to hr@safire.co with the subject line "Executive Assistant Application."

• Join us and be a part of the Safire team!